We recommend that the PBS Commissioner for GSA-owned facilities: a. Conduct an accurate and complete assessment of HVAC systems to identify deficiencies in air filtration. Based upon the assessment, PBS should maximize central air filtration in existing HVAC systems without significantly reducing design airflow; b. Review and update current and future operations and maintenance contracts to ensure that they clearly identify the required MERV air filters and preventive maintenance schedules; c. Establish controls to ensure that PBS obtains and maintains complete preventive maintenance records; and d. Ensure that contracting officer representatives conduct inspections of mechanical rooms and preventive maintenance records to ensure that air filters meet MERV requirements.
2 - Open
We recommend that the PBS Commissioner for GSA-leased space: a. Review and update current and future lease agreements to ensure that they clearly identify the required MERV air filters and preventive maintenance schedules; b. Ensure that lessors maintain and provide required preventive maintenance records and provide timely access to mechanical rooms; and c. Ensure that PBS representatives inspect mechanical rooms and preventive maintenance records to ensure that air filters meet MERV requirements.
Issue timely notification of all COVID-19 incidents in GSA-controlled facilities to all occupant agencies, contractors, and visitors. In addition, take steps to maximize awareness of COVID-19 incidents in GSA-controlled facilities.
2 - Closed
Ensure that tenant agencies are aware of the requirement to immediately notify PBS of COVID-19 incidents.
3 - Closed
Ensure that Scope 3 – COVID-19 Cleaning is followed whenever a COVID-19 incident occurs in a GSA-controlled facility.
4 - Closed
Ensure inspection procedures and guidance are clear, concise, and include appropriate processes to conduct and document inspections for Scope 3 – COVID-19 Cleaning. Also, ensure that inspection requirements are communicated to staff.
5 - Closed
Implement quality assurance procedures that ensure PBS’s consistent oversight of the delivery of safe, efficient, and effective custodial services.